These guidelines apply to individuals who attend the Texas Education Agency (TEA) and Pearson exam development conferences/meetings
for the Texas Educator Certification Examination Program.
Additional reimbursement instructions will be made available before each conference/meeting.
Completed forms should be submitted to Pearson as soon as possible after the conference to ensure reimbursement in four to six weeks.
Please send all correspondence regarding these policies to EvaluationSystemsCRG@pearson.com.
Please note: The Internal Revenue Service requires Pearson to have a social security number for all conference participants receiving expense reimbursements.
During the school year (contract days), TEA will reimburse a public school educator's school district for the cost of a substitute teacher.
Substitute reimbursement forms with additional instructions are distributed at each meeting.
Please note that payment will be sent directly to the committee member's designated school/district office.
Hotel accommodations are available for those residing 50 or more miles from the meeting location, for those who are unable to travel due to adverse weather conditions, or as otherwise approved by Pearson. Hotel accommodations will be directly billed to Pearson. Although committee members will not be charged for their rooms, they will need to leave a deposit or credit card number at check-in to cover incidental expenses.
Pearson will reimburse personal automobile use at the federal mileage rate, roundtrip ground transportation, or airfare. Pearson requires prior approval for car rental and airfare expenses. Parking and toll expenses will also be reimbursed.
Depending on the conference agenda, a continental breakfast and lunch may be provided on the day of the conference. For meals that are not provided as a part of the meeting, a per diem reimbursement of $25 will be provided.
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